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How In-house Protections Put Your Document Security at Risk

Secure Online Document Management

Businesses often believe their in-house security is enough to keep their information safe; it’s not.

Security policies and preventive measures often go unenforced and are difficult to monitor.

This leaves a business open to a list of potentially devastating problems:

A Major Cause of Operational Inefficiency for Most Companies

mismanaged documents, document storage

Most of the companies we talk to have four common problems that dramatically decrease their operational efficiency:

  1. Documents are mismanaged and stored all over the place (never in one central location).
  2. Limited or no access to documents when they really need them, especially when they're out of the office.
  3. Employees spend a good portion of their day searching for documents and pushing them from one person to the next.
  4. There are so many versions, they never know which one to use.

Eventually, the mess becomes so frustrating that they come to the conclusion that they need a new system for storing their files. Dropbox and Google Drive are usually the first place they look, because at least their files will be stored in the cloud and easily accessible, right?

Catastrophic Data Loss Can Destroy Your Company - Are You Prepared?

Document Risk Management

Only 6% of companies that undergo a catastrophic data loss actually survive. That's not good!

According to research from the University of Texas, 43% of companies that experience a catastrophic data loss will never reopen and 51% will end up closing within 2 years. Even worse, 44% of these disasters are caused by system malfunction.

While natural disasters like fire and floods can be devastating, human error can destroy just as much information. If someone spills a cup of coffee on a stack of files or within a file cabinet, will that information be lost to you forever? How will you recover data from an employee’s stolen laptop?

5 Ways Document Management Helps You Work Smarter, Not Harder


When it comes to the success of your organization, there’s a huge difference between work and intelligent work.

Brainless, haphazard work – work without that impetus of intelligence to propel strategic direction – does more harm than good. It’s unwork, actually.

The good news is that properly implemented document and content management strategies gets you on the right side of that dangerous divide between unwork and intelligent work.

Here are 5 ways digital document management gets your company working smarter:

10 Ways Managing Documents Online Can Benefit HR

HR Essentials: Control Document Chaos

The amount of paperwork associated with maintaining the information for each area of Human Resources on a daily basis can be overwhelming and frustrating, especially if you don't have a clear process for managing all of the documents. Health and life insurance plans, claim forms, retirement planning options, personnel records, performance reviews, new-hire recruiting – the list goes on and on.

On top of that, ever-changing government regulations require HR departments to have strict processes and procedures in order to maintain compliance. With the amount of information under the responsibility of these departments, this is no small task. 

As a result, many companies are finding that technology such as online document management and workflow automation to add structure and organization, can save them time, money and resources.

Building a Bridge to the Cloud - Leaving a Different Kind of Legacy Behind…

describe the image



Definition of LEGACY

of, relating to, or being a previous or outdated computer system <transfer the legacy data> <a legacy system>

As a company, we at DocuVantage are seeing increasing evidence of the dramatic acceleration and adoption of “Cloud” based technologies and the transformation of the traditional business process.

As a “Cloud” technology provider participating at the center of this remarkable evolution, we see this transformation first hand, both in what our clients seek to accomplish using our technology, and in the conversations and collaborations we participate in on an industry level.

DocuVantage Presents to Cloud Computing East Conference in DC

Cloud Computing Conference in DC 2014 resized 600

DocuVantage had the pleasure of speaking on Healthcare Cloud Architectures at the Cloud Computing East Conference in Washington DC.

Topics covered were Cloud Architectures; What are they and why do you care? Various service models such as SaaS, PAAS, IAAS and CAAS were explained. Dave Wiggins, CTO, discussed deployment models and what that means for an organization; public, private, hybrid or some of both as well the clients, datacenters and connectivity needed for various business challenges. Do you need real time access to Imaging, Patient Records, Accounts Payable, Personnel Files or Policies and Procedures.

Marketing Asset Management: Dance Away Your Campaign Pains

dance away campaign pains

Marketing is a crucial element of your business operations if you really want your company to swap sales stagnancy for game-changing success. Transcending those borders and passing those bridges – the ones you never even thought you’d come across – is only possible with the planning and execution of a successful marketing program. And that means making your marketing campaign management as seamless, consistent and productive as possible.

Time to Spring Forward with a Document Management Detox

document spring cleaning

After such a wicked winter, the first buds, blossoms and bird chirps of spring are certainly a treat: frozen noses to ambrosial aromas and frostbitten ears to sweet symphonies. Everyone knows this weather is ripe to refresh your space, but why limit the sparkle to grunt chores and junk drawers? Clean out, spruce up and organize your files with a dose of disinfecting, structure-flexing document management.

7 Ways “Fear of Document Management” Is Holding You Back

fear of document management

If you like wasting time with inefficient processes and you welcome mismanaged mayhem, then a real document management system with powerful workflow software, records management and email integration is not for you.

You like things the way they are, no matter how broken down, beat up and tapped out your workflow engine is. We know what you’re thinking, more or less:

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