Your Document Management Knowledge Center

DocuVantage Selected as a Top 20 Most Promising Workflow Solution

Workflow management is central to business operations, which in turn is central to cost-effectively running your business and delivering your product or services to your clients.

How do you determine which workflow management solutions are best at reducing back-office paperwork volume? Which are the most adaptable to the market's evolving needs?

A team of CEOs, CIOs, and analysts at the CIO Review came together to distinguish the best of the best in workflow management solutions, and they recently announced that DocuVantage is among the 20 most promising providers.

Check out the full article to find out why they think DocuVantage is revolutionizing the way to move and manage documents.

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The ABCs of Contract Management for NGOs and NPOs

Non-governmental organizations (NGOs) and nonprofit organizations (NPOs) are jumping on board with a very popular trend in process improvement; automated contract management. To be fair, though, contract automation is not so much a transitory “trend” as it is an essential, sustainable ingredient in NGO and nonprofit management.

THE WHYs

Streamlining and automating contract lifecycle management and compliance with a cross-operational electronic document management system not only eliminates the worries of back-office operations, but also drives more efficient execution of mission goals.

THE HOWs

So you want to become a successful and tech-savvy contract manager? That’s a respectable goal, and it’s also not as complex as you may think. Here are four down-to-earth tips to elevating your contract administration efficiency:

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No-Nonsense Document Management for Nonprofits/NGOs: What to Look For

Many of our clients assume that nonprofits and NGOs are outside the domain of business process improvement. This could not be further from the truth. On the contrary, it’s often the case that profitless processes – due to the countless stakeholders and key decision makers involved – require the most fine-tuning to their operational efficiency and document management.

We could go on, but we’ll let an actual NGO take it from here. They live and breathe the complexity of nonprofit/nongovernmental operations, so they naturally say it best.

This global NGO found their document management solution.

The following is an account from an actual NGO whose document management system needed a little boost of digital efficiency.

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Nonprofit Success Story: Global Nonprofit Executes Contracts Faster with DMS

nonprofit contract managementThere's a lot at stake working for a nonprofit, NGO, or NPO.

You have a mission to fulfill, and limited resources to fulfill it in an efficient and cost-effective manner. It's easy to lose sight of your cause when your backend processes take up all of your time. What you need is a workflow to help your mission accomplish itself.

We've discussed the benefits of a document management system for business process improvement, and for the next few weeks we'll be posting real-world Nonprofit and NGO Success Stories.

A $70M+ international nonprofit organization educates and helps others to prevent and control disease abroad. However, expanding their services to 140 countries requires a sophisticated contract management system. Here's how they addressed that problem with DMS, and how the savings in time and money helped them focus on their mission to save lives.

Read their success story here.

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4 Signs Your Contract Management System is Hurting Your NGO/NPO

nonprofit contract managementWe'd reported on a study conducted by the National Contract Management Association (NCMA), which opened our eyes to the rampant inefficiency plaguing the contract lifecyle management (CLM) of countless organizations – companies and NGOs/nonprofits sweeping the gamut of industry type, geographic location and size.

Here's the bad news that we learned:

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5 Ways Nonprofit Document Management Software Helps Your NGO or NPO

For a successful NGO to flourish, staying compliant and reporting funds accurately for every transaction is crucial. This is especially true for those who receive funding from the US Agency for International Development (USAID), the US Department of State and other government agencies.

To successfully achieve your mission’s potential reach and scope, you must understand what to look for in nonprofit document management software. This software allows you to serve people in a more logical and organized manner, and makes managing your workflow and business processes much more efficient. 

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Industry Gurus Reflect on Digital Enterprise: The Future of DMS Pt. II

digital enterpriseLast week, we discussed the history of and current trends in Document Management and Enterprise Content Management (ECM). A great deal of your ability to manage and leverage information assets more effectively hinges on integrating Mobile, Analytics, Cloud, and Collaborative (MACC) technologies. Subsequently, however, you may need to become a digital enterprise.

When the folks over at CMSWire attended Amplexor’s Future of Document Management event, they ended up gathering some of the industry’s key people together in the same room. Their perspectives are valuable to anyone looking to keep up with today’s IT advancements, namely in workflow:

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You Might Have to Update Your Workflow Soon: The Future of DMS and ECM

future of DMS

We live in an era of constant disruption, especially in the world of technology. In other words, as soon as something new comes along, something newer immediately comes along to take its place. When the standard is set, something else resets it soon after.

When we think we’ve achieved what we want, something else comes along to show us things we didn’t even know we needed. This cycle has always been at work, but never before has progress moved at such a fast pace. It’s come to the point where we often don’t know where to draw the line between progressive and superfluous.

Data management, document management, and business process automation have undergone a particularly exponential upward swing. With advancements moving at the pace they do now, we can more accurately predict the trajectory of electronic content management (ECM).

If you’re wondering why we’re using that term instead of “document management”, per usual, it’s because is actually what DMS has become. And before DMS, the handling of data and information was something else. Here’s a glimpse into the past, present, and future of DMS/ECM, and what your organization should be prepared for as a result.

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Defensible Deletion = Better Document Control and Records Management

defensible deletionWe all are, at one point or another, hoarders. Unlike the ones you see on TV, however, what we hoard isn’t directly in front of us, reminding us we’re overdue for some Spring-cleaning, but it’s equally capable of getting us in trouble with the law.

What we hoard is data—usually redundant, obsolete, or trivial. And while your logic might be sound in living by “just in case”, the longer you hold onto this data, the more susceptible you are to litigation and liability claims, as well as rising storage costs.

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The 1 Thing You Need Before Doing Business with any SaaS DMS Vendor

We’ve been discussing lately what features, benefits, and authorities to investigate and be knowledgeable of when someone tries to sell you a document management solution.

When you’ve done your due diligence and found a suitable provider, you still have to make sure you hold them to exactly what they say they’ll provide you. The simplest (yet somehow overlooked or undercooked) way to do that is with a Service Level Agreement (SLA)

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