Your Document Management Knowledge Center

Dave Wiggins

Recent Posts

The Forgotten Side of Process Automation (Workflow)

The Forgotten Side of Process Automation

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Using Excel to Manage your Contracts…What Could Go Wrong?


Many people realize that they have a challenge with managing contracts.  Usually as a result of something bad happening.  A cell phone contract auto-renews at a high rate, a lease renews but they are moving to a new office. Once they realize the problem they quickly turn to Excel. It is easy to type information into the columns.  Usually, the vendor name, the type of contract, the start and end dates, and maybe who is responsible for the contract.

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Top 8 Takeaways from the 2016 InsideNGO Annual Conference

1. Enterprise Content Management (ECM) is Critical for Compliance

Compliance is easy... Said no one, ever. All of your policies, procedures, and controls mean nothing if you don't have a record of your actions. What are you going to say to the auditor? “Trust us?” That won’t get you very far.

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Workflow Automation Got You Down? We Have 3 Tips for You

Prior to automating the review and approval your business documents, you must define your workflows to ensure you have a smooth and successful implementation. Once you automate your workflow management, you will save valuable time and money. However, if you do not take the time up front to define your workflows it will take longer before you begin to see the benefits of these valuable improvements.

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Increase Workflow Efficiency with Document Organization

When properly managed, documents enable and support an organization’s ability to complete its work and fulfill its mission. However, as documents move from person to person they have a tendency to get misplaced and mismanaged. Eventually, documents will go missing and tasks will fail to reach completion – bringing the organization’s workflow to a halt. Additionally, not effectively managing documents can put an organization at odds with state and federal laws and regulations.

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4 Ways Document Management Systems Improve the Auditing Process

At this year’s InsideNGO conference, Deby MacLeod, Audit and Assurance Principal at Clark Nuber PS recently shared her perspective on how a document management system can simplify the audit process for both parties. She discussed 4 key areas of audit focus along with controls you can put in place that will help you pass with flying colors.

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5 Things You Need to Know About Retaining Documents for Compliance

Read the news, peruse the paper, review blogs and you will usually find the word compliance within minutes. You know it is more than the latest buzzword, though. It's a serious subject with severe penalties for businesses not following regulations. With that in mind, here are five things to remember when retaining documents for compliance:

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11 Steps to Eliminate Complex Paper Processes

While the comfort of well-known antiquated paper processes can seem alluring, maintaining the status quo can seriously hold a company back from reaching its full potential.

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DocuVantage Product Updates Make Managing Documents Even Easier!

We've recently updated our software and would like to highlight some of the new features now available to make managing documents and information even easier!

DocuVantage clients can always find all new release information in the "help" section. If you're not a client, give us a call and we'll answer all your document management questions.

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DocuVantage Selected as a Top 20 Most Promising Workflow Solution

Workflow management is central to business operations, which in turn is central to cost-effectively running your business and delivering your product or services to your clients.

How do you determine which workflow management solutions are best at reducing back-office paperwork volume? Which are the most adaptable to the market's evolving needs?

A team of CEOs, CIOs, and analysts at the CIO Review came together to distinguish the best of the best in workflow management solutions, and they recently announced that DocuVantage is among the 20 most promising providers.

Check out the full article to find out why they think DocuVantage is revolutionizing the way to move and manage documents.

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