Your Document Management Knowledge Center

Document Storage vs. Document Management

There is often confusion between document storage solutions and document management applications. How do you know which one is better for you?

In the broadest sense, online document storage can be described as a solution for companies looking for an easy way to share and access their files electronically from anywhere, at any time.

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Defensible Deletion = Better Document Control and Records Management

defensible deletionWe all are, at one point or another, hoarders. Unlike the ones you see on TV, however, what we hoard isn’t directly in front of us, reminding us we’re overdue for some Spring-cleaning, but it’s equally capable of getting us in trouble with the law.

What we hoard is data—usually redundant, obsolete, or trivial. And while your logic might be sound in living by “just in case”, the longer you hold onto this data, the more susceptible you are to litigation and liability claims, as well as rising storage costs.

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PART I: 4 Document Management Secrets for Your HR Team

Let’s get some things straight about HR process automation:

Need some help navigating the sea of information management solutions? You’re not alone. When it comes to finding the right process automation system for your organization, you need to start by tapping into a few little-known secrets to streamline your search.

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Document Control: The Strategies and Tactics That Make It Tick

When it comes to your organization’s documents, you simply can’t rely on storing and sharing. These documents support your business operations and compliance with governmental regulations. They’re your critical personnel files and communications with team members, partners and clients. You need to go beyond storing and sharing: These bare-bones tactics simply don’t cut it anymore in our information-saturated world. What your organization needs is document control via powerful document management software.

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Document Control: Boost Business Practices & Organizational Awareness

Networks and storage drives quickly get cluttered when documents are scattered and mismanaged. Most companies ignore robust document control practices because they aren’t aware of how crucial these practices actual are to the success of their organizations. Don’t let your business fall victim to the additional time and effort wasted when you need to track down who’s holding onto (and who’s accountable for) the latest version of a file.

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Security, Reliability and Availability of SaaS Document Management

Security, Reliability and Availability of SaaS Document Management

Managing your business documents and content has never been easier. With the advent of progressively better document management software applications, you can streamline your marketing content management and enterprise content administration using a variety of hosted workflow process automation and document management programs which ensure security, reliability and exceptional document sharing and accessibility features. This affords you controlled business continuity and collaboration measures, bolstering the overall efficiency of your business.                                                                               

SaaS Document Management and Security of Your Content

Unlike on-premise document management systems which could expose your data and information to an array of risks--which could result in catastrophic losses--many SaaS document management software packages safeguard the security of your business documents. You would never have to worry about the risk of data losses resulting from fire, flood or employee incidents among others.

Better still, many guarantee the confidentiality of your documents. This is because with these solutions, you can include settings defining who can have access to what type of information. This means that you as an administrator have the authority to ensure that critical business content is available only to the designated team members in your organization.

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Five Reasons to Store Your Business Documents in the Cloud

Five Reasons to Put Your Business Documents in the Cloud

You certainly would like your business to grow infinitely and optimize your returns, wouldn’t you? You also probably understand that data and information are integral to smooth operations in your business, right? Losing useful data through accidents and malicious actions by people could result in unimaginable losses in your business. The following are five reasons why you should consider putting your business in the cloud to avoid data losses and enhance efficiency.

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Reduce Email Overload with Proper Document Management Initiatives

The average knowledge worker gets 100 emails a day and spends nearly 40% of their day dealing with emails. Just think how many of those are related to endless relaying of documents.                                                                                       

You know the drill; someone writes a report or an RFP or marketing piece and it gets emailed out to XY and Z. They look it over and send it back—to “everyone”—with revisions. “Everyone” looks it over again, tries to figure out what changes were made and then emails it back with their revisions…to “everyone”.

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Things Your Employees Should Not Be Doing 101: Document Management

 You probably don’t want your employees to be wasting time on things like…

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Marketing, Creativity, Collaboration and Document Management

At first glance, the title may be puzzling.  While one can see the relationship between marketing, creativity and collaboration, where does document management come in?

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