Your Document Management Knowledge Center

Am I Required To Keep Paper Copies Of Invoices?

We still hear people worried about using an electronic process for approving invoices for payment.  One of their greatest concerns is keeping paper copies of the invoices.  Someone has told them that it is a legal requirement.  We have even seen people print invoices that were sent to them electronically just to have a paper record.  We have some good news for you.  We are going to let you in on a big secret. Electronic records, approvals, and signatures are legal and have been for over 20 years. 

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Don’t We Need Those Ink Approval Signatures?

We still hear people worried about using an electronic process for approving invoices for payment.  Below are a few of them.

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Why would I want to pay my bills faster?

Seems like a simple question.  Why would you want to give your money to your vendors faster? Shouldn’t you hold on to your money as long as possible?  Well, it depends. Each situation is unique, but here are a few reasons why:

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Working Remotely - Employees View

  • Communicate with your team more often

You no longer see them in the break room or pop by their desk so you are missing those informal conversations where you learn more about each other and you also solve challenges that you are stuck on. It becomes easy to get disconnected.  Take the time to chat with each other, you would be doing it at the office, so keep doing it now. Most teamwork tools allow you to chat, call, and even video call.  Use the tools.

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Working Remotely - Managers View

A few tips for helping your team work remotely.

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Accounts Payable Automation and Staff Reduction

When people hear “Accounts Payable Automation” they think jobs will be eliminated.  They think that there is no need for an AP team, since everything will be automatic, or they can cut the team AP in half because there is very little else to do.  We have not seen this to be true for small to medium sized businesses.  There are many factors that contribute to this.  We have outlined a few of them below.

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The Forgotten Side of Process Automation (Workflow)

The Forgotten Side of Process Automation

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11 Steps to Eliminate Complex Paper Processes

While the comfort of well-known antiquated paper processes can seem alluring, maintaining the status quo can seriously hold a company back from reaching its full potential.

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DocuVantage Selected as a Top 20 Most Promising Workflow Solution

Workflow management is central to business operations, which in turn is central to cost-effectively running your business and delivering your product or services to your clients.

How do you determine which workflow management solutions are best at reducing back-office paperwork volume? Which are the most adaptable to the market's evolving needs?

A team of CEOs, CIOs, and analysts at the CIO Review came together to distinguish the best of the best in workflow management solutions, and they recently announced that DocuVantage is among the 20 most promising providers.

Check out the full article to find out why they think DocuVantage is revolutionizing the way to move and manage documents.

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Industry Gurus Reflect on Digital Enterprise: The Future of DMS Pt. II

digital enterpriseLast week, we discussed the history of and current trends in Document Management and Enterprise Content Management (ECM). A great deal of your ability to manage and leverage information assets more effectively hinges on integrating Mobile, Analytics, Cloud, and Collaborative (MACC) technologies. Subsequently, however, you may need to become a digital enterprise.

When the folks over at CMSWire attended Amplexor’s Future of Document Management event, they ended up gathering some of the industry’s key people together in the same room. Their perspectives are valuable to anyone looking to keep up with today’s IT advancements, namely in workflow:

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